Types of Training

How to Apply

Application Filling guidelines 




The opportunities for international training, scholarships and participation in seminars etc has become very competitive. Specific slots are not always reserved for each country and a person nominated would not definitely be selected. Selections are now made, by and large, on the basis of international competition where applicants from all eligible countries (mostly developing countries) compete for limited slots. It is, therefore, of utmost importance to carefully select the programme in accordance with its relevance to the applicant's work and academic background. It is equally important to fulfil the eligibility criteria specified for each programme and then complete the application with maximum care and attach all required documentation. Many opportunities cannot be availed because these considerations are not given due importance.


1. Select the programme, which is most relevant in terms of academic background, professional experience and current job held. This aspect becomes more important in case of long-term programmes.

2. Gather all information from the brochures or relevant Websites indicated about the programme selected. Special attention must be focused on the eligibility criteria. 

3. Obtain an original or a very good copy of the required application form. Unless specified, do not regenerate the application form with computer software, as it may not be acceptable.

4. Carefully read the instructions on the application form, if any, before starting to fill the application form. In most cases, application is the only mean available to the evaluators to judge applicants.

5. Answer all questions and do not leave any appropriate column/question unanswered.

6. It will be best to use a typewriter to fill the application. If this is not possible, use black ink and capital letters for completing the application form. It is extremely important to complete the application neatly. The evaluators have to be able to read the application in order to select the applicant.

7. Most applications have questions relating to relevance of the programme and aims of the applicants to undertake the programme. Such questions should be answered with extreme care and in detail. (This could be the deciding factor in the selection of applicants. If the information is not highlighted well, it could be assumed that there is no relevant information).

8. In cases, where English proficiency test scores (IELTS / TOFFL etc) or other tests (GRE / GMAT) are required, every effort must be made to enclose the same with the application. In case the tests have not been taken, a statement by the applicant explaining the status of test should accompany the application form. The best way is to apply for the test and provide the results as soon as possible.

9. Almost all long-term programmes and even certain short term ones require the applicants to provide Recommendation / Reference Letters. It has been observed that many applicants do not complete this formality in a proper way. If specified, the Recommendation Letters must be obtained on prescribed format or form. The Recommendations, depending on their type (Academic or Professional), must be obtained from persons who have good knowledge about the applicants' academic / professional abilities and personal traits. The Referees / Recommenders are expected to provide candid comments regarding the applicants' capability, relevance to the programme and motivation. The Recommendation Letters must be obtained in sealed envelopes with signatures of the Recommender / Referee across the seal of the envelope and enclosed with the application form unopened.

10. Almost all long-term programmes require copies of transcripts (Detailed Mark Sheets) and degrees / diploma. These copies have to be certified / attested by the issuing authorities (e.g. University Registrar).

11. The completed application form and all other required documents must be sent to relevant authorities before the application deadline. (No purpose will be served by sending the papers after the deadline has passed).

12. All applicants are advised to strictly follow the prescribed channel for forwarding their applications. For government servants, the applications must be forwarded through proper channel (See How to Apply). Similarly, applicants from the private sector need to follow the instructions on How to Apply for the programme relevant to them. 


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